I have been thrilled using MTH (Music Teacher's Helper) for almost 10 years now. This fabulous service, designed by former studio teacher Brandon Pearce, allows me to easily and efficiently manage a host of lesson studio administrative tasks, allowing me to focus on productively juggling lessons, performing commitments and Things 4 Strings LLC. While I must say I do allot some time in September entering in all the regular weekly lessons for the school year, and did spend some time initially getting familiar with MTH, that time spent was time well invested.
I rely on MTH to manage lessons , appointments, rehearsals, concerts, gigs, recitals, studio invoices, studio payments, studio announcements
The bookkeeping is very clear to everyone, and accurate and reliable.
The online Calendar may be viewed only after login. In today’s world of heightened awareness of the importance of privacy, I have it set up so students will only see events on the calendar that are either their own lesson or lessons created as Global Events visible to all, such as recitals, lesson slots available to be booked, or announcements.
How I offer a limited measure of scheduling flexibility to my full studio, using MTH, is as follows: whenever a student cancels a lesson online, MTH sends me an email alert. I then go online and create an “Available” lesson slot during that newly available time. Any student logging on and looking for an additional lesson or rescheduling option will then be able to book that slot. If a student cancels a lesson and also books an alternate lesson (and I know if this happens because MTH sends an email if a lesson is booked online]), then I delete the charges for the cancelled lesson. Otherwise the charge for the cancelled lesson will remain on the student’s account.
I take advantage of the automatic monthly invoice option, and online PayPal payments too—such a time saver. Before I deposit any student payments I enter it into MTH, and the parent is emailed a receipt and their online account is automatically updated. If a parent has a question about their account, they just log in to MTH. After a lesson time has passed, I like to used the Reconcile feature and quickly mark the lesson as Attended, Missed or Cancelled—details that will show up on any invoices MTH is set to automatically generate and email to every family each month. Unfamiliarity with Studio Policies is a thing of the past since I pasted in on the end of the automatic invoice text!
Overall advice—MTH is a bargain, hands down.
The time spent setting everything up will be saved many times over.
Thanks to MTH I now spend zero time on the phone with students over scheduling or billing issues. Zero!!!